Privacy Policy
1. Introduction
Your privacy is of paramount importance to us. At TEDxNewYorkSalon, accessible via tedxnewyorksalon.com, we are fully committed to protecting the personal data of our visitors, members, and partners. This Privacy Policy outlines how we collect, use, share, and protect your information in accordance with applicable data protection laws, including the General Data Protection Regulation (EU GDPR) and the California Consumer Privacy Act (CCPA).
2. Scope of Policy and Data Controller Role
This Privacy Policy applies to all personal data processed by TEDxNewYorkSalon through your interactions with our website, digital platforms, communications, and associated services. TEDxNewYorkSalon is the data controller responsible for the processing of your personal information in connection with this website and any related services.
For any questions regarding this Privacy Policy or your data rights, you may contact us at [email protected].
3. Categories of Data Processed
We may collect and process the following categories of personal data:
a. Usage Data
Includes information about your interactions with tedxnewyorksalon.com such as browser type, IP address, geographic location, pages visited, session duration, referring website, and other diagnostic data used for analytics and service enhancement.
b. Account Data
If you create an account or register for our events, we may collect your full name, email address, mailing address, telephone number, and account credentials.
c. Profile Data
Comprises details such as event preferences, ticket purchases, engagement history, feedback, user behavior, and communication preferences.
d. Communication Data
Includes all correspondence between you and TEDxNewYorkSalon, including support requests, form submissions, email threads, and feedback.
e. Technical Data
Covers device identifiers, operating system details, screen resolutions, language settings, browser configurations, and other system-level data.
f. Transaction Data
Contains payment details (processed by third-party payment processors), billing and shipping addresses, and event ticket delivery information.
g. Preference Data
Includes your consents regarding marketing communications, your interest in particular topics or products, and your participation history in TEDxNewYorkSalon events.
4. Legal Bases for Processing
We process personal data under the following lawful bases, as defined by the GDPR:
– Legitimate interests: To administer, improve, and secure our services, and to communicate relevant event updates to individuals who have expressed interest.
– Contractual necessity: To fulfill our obligations when you register for an event, make a purchase, or enter into any service agreement with us.
– Consent: Where you have explicitly provided consent, such as for marketing communications or non-essential cookies.
– Legal obligations: When necessary to comply with legal or regulatory requirements.
5. Your Rights
Under applicable data protection laws, you have the following rights regarding your personal data:
– Right of Access: Obtain confirmation whether or not we process your data and receive a copy of it.
– Right to Rectification: Request correction of any inaccurate or incomplete personal data.
– Right to Erasure: Request deletion of your data when it is no longer needed or under lawful conditions.
– Right to Restrict Processing: Limit processing of your data under certain conditions.
– Right to Data Portability: Receive your personal data in a structured, commonly used, machine-readable format and transmit it to another controller.
To exercise your rights, please email us at [email protected].
6. Security Measures
We employ a range of administrative, technical, and organizational measures to ensure the security of your personal data, including:
– Industry-standard encryption of data in transit and at rest
– Role-based access controls and authentication procedures
– Regular system updates and vulnerability assessments
– Secure data backups and disaster recovery plans
– Staff confidentiality training and access restrictions
7. International Transfers
Your data may be transferred outside your jurisdiction, including to countries not deemed to provide adequate data protection under the GDPR. Where such transfers occur, we ensure appropriate safeguards are in place, such as:
– Standard Contractual Clauses approved by the European Commission
– Transfers to jurisdictions with adequate protection status
– Binding contractual agreements with processors and partners
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including:
– Usage Data: Up to 12 months for analytics and security auditing
– Account Data: While the user maintains an active relationship with us, and up to five years after account closure
– Communication Data: Up to three years from the last point of contact
– Transaction Data: Retained for seven years for legal and tax compliance
– Preference and Profile Data: Retained for the duration of consent or account activity, whichever is longer
Once the retention period expires, personal data will be securely deleted or anonymized.
9. Cookie Policy
Our website uses cookies to enhance user experience and analyze service usage. Cookies are categorized as follows:
– Essential Cookies: Required for website functionality, such as session management and login authentication.
– Functional Cookies: Enable enhanced features such as remembering preferences and previous choices.
– Analytics Cookies: Collect information to understand how users interact with the website (e.g., Google Analytics).
– Performance Cookies: Improve load times and responsiveness of the website under various environments.
10. Cookie Management and Compliance
Upon your first visit to tedxnewyorksalon.com, you will be presented with a cookie consent banner allowing you to accept or reject non-essential cookies.
In accordance with GDPR and CCPA:
– Users can opt out of non-essential cookies at any time via the cookie settings link included in our site footer.
– CCPA residents have the right to opt-out of “sale” or “sharing” of personal data by adjusting cookie preferences or contacting us directly.
11. Special Protections for Children
We do not knowingly collect data from children under the age of 13. If you are a parent or guardian and believe that we may have inadvertently collected personal data from a child, please contact us promptly at [email protected] so we can take appropriate action.
12. Policy Updates and User Notifications
We may update this Privacy Policy periodically to reflect legal changes or operational adjustments. Any changes will be made available on this page. In cases of material changes, users will be notified through prominent notices on our website or via email if you have a registered account.
13. Contact Information
If you have any questions, concerns, or requests relating to your personal data or this Privacy Policy, please contact us at:
Email: [email protected]
Website: https://tedxnewyorksalon.com
We are committed to maintaining compliance with applicable privacy laws and safeguarding your personal information accordingly. Please reach out to us if you need assistance or would like to exercise your data rights.